Automation for Accounting Firms

Automation systems that chase clients, collect documents, send reminders, and keep your team on track so nothing slips through the cracks.

Trusted by accounting firms across the Gulf region

Built for the Way Gulf-Region Firms Really Work

We design workflows around the actual operational challenges accounting and bookkeeping firms face throughout the Gulf region โ€” not generic global templates.

Collecting monthly bank statements and documents from clients who always send them late

Managing VAT and Zakat deadlines without last-minute scrambling or WhatsApp chaos

Coordinating payroll inputs and approvals before the cut-off dates

Assigning and tracking monthly recurring tasks across internal team members

Following up with overdue clients automatically so nothing falls through the cracks

Sorting through WhatsApp, email, and scanned photos to find the right documents

Our automations are built around these real-world constraints, so your firm works smoothly even during peak periods.

The Admin Overload Is Costing Your Firm Time and Money.

Clients ignore reminders until the last minute

Staff waste hours chasing documents every month

Collections take too long and delay cash flow

Deadlines creep up because nothing is automated

Partners can't see what's on track vs overdue

Manual workflows break as the team grows

Teams rely on WhatsApp chats that get buried and lost

No central place to track what each client has submitted

We fix all of this with simple, reliable automations tailored to your firm.

Solutions for Accounting & Bookkeeping Firms

Automations built to support the real monthly workflows of accounting teams across the Gulf region.

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Document Collection & Client Chasing

  • Automate document requests and follow-ups
  • Reduce WhatsApp chasing and delays
  • Track what's missing for each client
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VAT & Zakat Deadline Management

  • Reminder flows for VAT/ZATCA deadlines
  • Automatic escalation when inputs are late
  • Pre-submission checklists
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Payroll Input & Cut-Off Coordination

  • Request payroll inputs on predictable schedules
  • Manager approval workflows
  • Enforce cut-off deadlines
โš™๏ธ

Monthly Task & Team Workflow Management

  • Assign recurring monthly tasks
  • Track stuck or overdue work
  • Keep internal team aligned
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Invoice Follow-Ups & Receivables Automation

  • Scheduled payment reminders
  • Escalation for overdue invoices
  • Integration with your existing invoicing tools
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File Organisation & Auto-Sorting

  • Auto-create monthly folders
  • Categorise incoming files
  • Reduce "lost document" chaos
View All Solutions

How It Works

A simple 3-step process designed for accounting firms across the Gulf region

1

Map Your Monthly Cycle

Review VAT, payroll, bookkeeping, and collections flows.

2

Build the Automations

Workflows for document chasing, reminders, overdue follow-ups, and task routing.

3

Run and Refine

Team uses it daily; workflows are improved over time.

Why Choose TheFlowMinds?

Over 20 years experience bridging business and technology

Focused on accounting and finance operations

Clear, structured workflowsโ€”not hype

Tools you can understand and control

Supporting accounting and bookkeeping firms across the Gulf region

Automations built around your existing tools, not forced migrations

Designed to reduce client chasing and missed deadlines

Fast setup with minimal disruption to your daily work

Simple Pricing for Accounting Firms

Clear monthly plans designed for accounting and bookkeeping teams

Starter

SAR 750/month

Small firms or freelancers handling under 15 clients.

  • 1โ€“2 automation workflows
  • Document collection reminders
  • Basic client follow-up automation
  • Email support

Firm Pro

SAR 3,000/month

Larger or fast-growing firms needing more workflow coverage.

  • 10+ workflows
  • Custom client chasing flows
  • Multi-step approval workflows
  • Receivables automation
  • File organization automation
  • Dedicated monthly review
  • WhatsApp + email support
View Full Pricing Details

Frequently Asked Questions

Do we need to change our accounting software?

No, automations wrap around your existing tools (Excel, QuickBooks, Zoho, etc.).

How long does setup take?

Usually 5โ€“14 days depending on scope.

Do you work remotely with with firms in the Gulf region?

Yes. Everything is delivered remotely with clear documentation.

Automate the Routine. Let Your Team Focus on Accounting.

Book your discovery call and see how we can transform your firm's operations.

Book a 15-minute Discovery Call