Data Security at
TheFlowMinds

1Our Approach to Security

TheFlowMinds is an AI and automation consultancy that handles client data as part of building and operating automation systems. Our priority is keeping your information private and protected. We use secure infrastructure, limit access, and follow clear processes so your data is handled safely throughout every workflow.

2Infrastructure & Hosting

• Secure server environments with industry-standard protection
• Encrypted connections for all data transfers
• Servers hosted in stable, reputable data centers
• Strict access control: only authorized team members may access the environment
• No public access to workflow internals or logs

3How Client Data Is Handled

• Data submitted through forms is processed securely through internal workflows
• Documents and information are only used to deliver the requested service
• We do not store files unnecessarily
• We do not share documents with third parties except essential service providers
• No client information is made public

4Access Control

• Access to systems is limited to authorized team members
• No public admin consoles
• No external contractors with data access
• Regular access reviews and audits
• Automated systems only access necessary data

5Backups & Data Retention

We keep data only for as long as required to deliver services.

• Automatic server-level backups
• Document inputs kept only where needed for recurring workflows
• Users may request deletion at any time
• We do not store financial records beyond workflow requirements

6Third-Party Services

We work with a small number of secure service providers for hosting and email delivery. These providers receive only the minimum information needed to run the service.

• Email delivery provider
• Automation workflow platform
• Hosting provider

We never sell or share data for advertising or marketing purposes.

7Your Rights

• Request a copy of the information we hold
• Ask us to correct or delete their information
• Contact us with any concern
• Withdraw consent where applicable

8Contact