Schools across the GCC use TheFlowMinds to automate enrollment tracking, tuition fee reminders, and parent communication—so nothing falls through the cracks and your staff focuses on education, not endless admin follow-ups.
Automated enrollment tracking, fee reminders, and parent communication via WhatsApp ensure smooth operations and satisfied families—reducing complaints and improving parent satisfaction.
Automated document collection and registration workflows free your staff from hours of manual follow-up, allowing them to focus on educational quality and student support.
Systematic tuition fee tracking and payment reminders eliminate missed collections, reduce late payments, and improve cash flow predictability for better financial planning.
We design workflows around the actual operational challenges schools and educational institutions face throughout the Gulf region — not generic global templates.
Collecting student registration documents and medical records before term starts
Managing tuition fee reminders and overdue payment tracking
Following up on pending enrollment applications and document submissions
Coordinating parent-teacher meeting schedules and attendance tracking
Tracking re-enrollment deadlines and systematic renewal campaigns
Managing extracurricular activity registrations and trip permissions
Enrollment documents arrive late or incomplete every term
Staff spend hours chasing parents for fee payments
WhatsApp groups with critical parent communications get lost
Re-enrollment deadlines slip causing last-minute chaos
No central view of which students have pending requirements
Permission slips and trip forms managed manually
Payment plans and installment tracking done in spreadsheets
Parent-teacher meeting coordination requires endless phone calls
We build custom automation workflows that connect your existing tools—no system replacements, no disruption to your operations.
Built with n8n and integrated with your existing tools—student information systems, payment platforms, email, and parent communication channels. No expensive software purchases required.
Simple, transparent process from discovery to deployment
We understand your operational bottlenecks—document chasing, deadline tracking, client follow-up, or workload distribution.
Detailed scope, timeline, and transparent pricing tailored to your firm's specific workflows and needs.
We build, test, and deploy—your team starts saving time immediately while we handle all technical details.
Book a discovery call to discuss your needs and receive a custom quote.
Book a Discovery CallSpecialized in education workflow automation and student lifecycle management
Built for GCC schools (MOE compliance, parent communication via WhatsApp, multi-term enrollment cycles)
Clear, structured workflows—not hype
Works with your existing student information systems—no forced migrations
Supporting schools across the Gulf region
Automations built around your existing systems
Designed to reduce admin burden and improve parent satisfaction
Fast setup with minimal disruption to school operations
See how a typical school sets up and runs enrollment document collection with TheFlowMinds automation
Import student list, configure required documents, set reminder schedule (e.g., 30/14/7 days before term)
System sends WhatsApp/email to parents at 30 days, follows up at 14 days, escalates at 7 days if documents still missing
Your team sees: 250 students enrolled, 215 documents complete, 28 pending, 7 overdue. Document completion rate: 86% (up from 62% last term).
No, automations integrate with your existing SIS, spreadsheets, or whatever you're currently using.
Usually 5–14 days depending on scope and number of existing students.
Yes. Everything is delivered remotely with clear documentation and training for your staff.
Yes. Our automation supports multi-language communication via WhatsApp and email. You can send reminders in Arabic, English, or both based on parent preferences.
Book your discovery call and see how we can transform your school's operations.
Book a 15-minute Discovery Call