Medical clinics across the GCC use TheFlowMinds to automate appointment reminders, patient document collection, and insurance verification—so nothing falls through the cracks and your staff focuses on patient care, not admin tasks.
Systematic appointment reminders reduce no-shows by 60%+. Patients receive timely notifications and document requests automatically.
Automated document collection and insurance verification free your staff from hours of manual follow-up, allowing them to focus on patient care.
Systematic billing follow-up and insurance claims tracking eliminate payment delays and ensure no revenue is lost to missed collections or incomplete claims.
We design workflows around the actual operational challenges medical clinics face throughout the Gulf region — not generic global templates.
Collecting patient medical records and insurance documents before appointments
Managing appointment reminders to reduce no-shows
Following up on pending lab results and prescription renewals
Coordinating insurance pre-approvals and claim submissions
Tracking patient billing and payment collection systematically
Managing vaccination schedules and chronic care follow-ups
Patients miss appointments because manual reminders get forgotten
Staff spend hours chasing insurance documents and approvals
Payment collections lag because there's no systematic follow-up
Lab results and referrals fall through the cracks
No central view of pending tasks per patient
WhatsApp messages with critical patient info get lost
Vaccination and chronic care schedules managed manually
Insurance claims submitted late or with missing information
We build custom automation workflows that connect your existing tools—no system replacements, no disruption to your operations.
Built with n8n and integrated with your existing tools—EMR systems, appointment software, billing platforms, and communication channels. No expensive software purchases required.
Simple, transparent process from discovery to deployment
We understand your operational bottlenecks—document chasing, deadline tracking, client follow-up, or workload distribution.
Detailed scope, timeline, and transparent pricing tailored to your firm's specific workflows and needs.
We build, test, and deploy—your team starts saving time immediately while we handle all technical details.
Book a discovery call to discuss your needs and receive a custom quote.
Book a Discovery CallSpecialized in healthcare workflow automation and patient care coordination
Built for GCC medical clinics (DHA/MOH compliance, insurance workflows, multi-lingual patient communication)
Clear, structured workflows—not hype
Works with your existing EMR and practice management software—no forced migrations
Supporting medical clinics across the Gulf region
Automations built around your existing systems
Designed to improve patient care and reduce no-shows
Fast setup with minimal disruption to clinic operations
See how a typical medical clinic sets up and runs appointment reminders with TheFlowMinds automation
Connect your appointment system, configure reminder templates for WhatsApp/SMS, set timing (e.g., 24h before)
System sends first reminder 24h before, second reminder 2h before, requests confirmation from patient
Your team sees: 120 appointments scheduled, 98 confirmed, 15 pending confirmation, 7 cancellations. No-show rate reduced from 25% to under 10%.
No, automations integrate with your existing EMR/practice management software.
Usually 5–14 days depending on scope and existing systems.
Yes. Everything is delivered remotely with clear documentation and training.
Yes. All patient data is encrypted and handled according to healthcare data protection standards. Our automations integrate with your existing EMR system and don't store sensitive patient information unnecessarily.
Book your discovery call and see how we can transform your clinic's operations.
Book a 15-minute Discovery Call