Real estate agencies across the GCC use TheFlowMinds to automate lease renewal tracking, rent collection, and property document management—so no renewals fall through the cracks and your team focuses on closing deals, not chasing paperwork.
Never lose a lease to paperwork delays. Renewals tracked 90 days out with automated escalation before expiry—protecting your occupancy rates and revenue.
Systematic rent and commission collection. No manual chasing, no forgotten follow-ups, no payment delays.
See your entire portfolio at a glance. Management knows instantly which properties need attention, which agents are overloaded, and which renewals are at risk.
We design workflows around the actual operational challenges real estate agencies face throughout the Gulf region — not generic global templates.
Collecting property documents, title deeds, NOCs, and ejari renewals from owners and tenants
Managing lease renewal deadlines without last-minute scrambling
Tracking rent collection dates and commission payments across your portfolio
Assigning properties to agents and tracking workload across your team automatically and consistently
Following up on overdue rent and lease renewals automatically across all active contracts
Sorting through email and scanned documents to find property files
Tenants and owners delay submitting critical property documents
Agents waste hours chasing lease renewals and rent payments
Rent collection takes too long and delays cash flow
Lease renewal deadlines creep up because nothing is automated
Management can't see which properties are on track vs at risk
Manual workflows break as the portfolio grows
Teams rely on messaging chats that get buried and lost
No central place to track property documentation status
We build custom automation workflows that connect your existing tools—no system replacements, no disruption to your operations.
Built with n8n and integrated with your existing tools—CRMs, spreadsheets, email, and property platforms. No expensive software purchases required.
Simple, transparent process from discovery to deployment
We understand your operational bottlenecks—document chasing, deadline tracking, client follow-up, or workload distribution.
Detailed scope, timeline, and transparent pricing tailored to your firm's specific workflows and needs.
We build, test, and deploy—your team starts saving time immediately while we handle all technical details.
Book a discovery call to discuss your needs and receive a custom quote.
Book a Discovery CallSpecialized in real estate workflow automation and portfolio management
Built for GCC real estate agencies (RERA compliance, Ejari renewals, multi-property portfolios)
Clear, structured workflows—not hype
Works with your existing property management software—no forced migrations
Supporting real estate agencies across the Gulf region
Automations built around your existing tools, not forced migrations
Designed to reduce lease risk and property document chasing
Fast setup with minimal disruption to your daily work
See how a typical agency sets up and runs lease renewal tracking with TheFlowMinds automation
Define property portfolio, set renewal tracking (90 days before expiry), configure reminder templates for owners and tenants
System sends first reminder 90 days before expiry, second at 60 days, escalation to management at 30 days if not renewed
Your team sees: 120 units tracked, 85 renewed, 25 in progress, 10 at risk. No manual tracking spreadsheets needed.
No, automations wrap around your existing tools (Excel, property management systems).
Usually 5–14 days depending on scope.
Yes. Everything is delivered remotely with clear documentation.
Yes. Our automations integrate with popular property management platforms, CRM systems, and even Excel-based tracking. We build workflows around your existing tools and don't require you to change systems.
Book your discovery call and see how we can transform your agency's operations.
Book a 15-minute Discovery Call